Executive Assistant

Executive Assistant   

The Clean Air Fund is looking to recruit a Executive Assistant to join their Executive Office team in London. This is an exciting opportunity to join a rapidly growing organisation whose mission is to use philanthropic grants to catalyse a reduction in air pollution.   

As a Executive Assistant with Clean Air Fund you would help to support two of the Directors who make up the Senior Leadership Team, working alongside the Senior Executive Assistant, Support Manager, and CEO Office team, this role ensures the Directors and their teams are supported to work efficiently and effectively and that team projects are facilitated to run smoothly. It’s a role at the heart of a fast moving organisation and offers an opportunity for hands on work on projects combatting air pollution.  Among the tasks is supporting the preparation for our Governance, including Board and Committee meetings. 

To be successful in this role you will have 

• Previous relevant experience, working for senior executives in a busy and complex environment; including diary management, agenda setting, minute taking, support with meeting logistics (online and in person), drafting communications. 
• Experience managing international travel bookings. 
• Strong interpersonal skills: engages with others to get the best out of them; works well as part of a team. 
• Professional, sound independent judgment, strong organisational and project management skills and the ability to be flexible as priorities and needs change. 
• Evidence of capacity to work in range of cultural and socio-economic contexts, adapting style and approach appropriately and in a culturally sensitive manner to maximise effectiveness. 
• Ability to work unsupervised, a motivated self-starter, with strong problem solving and multi-tasking skills. 
• Proficient in all areas of Microsoft. Must possess strong Word, PowerPoint, Excel and typing skills; ability to learn new packages, when required. 
• Excellent attention to detail. 
• Numerate, with a good understanding of basic budget processes. 

For more information on this role, as well as the full person specification please see the job description

• Closing date: 10/12/2023
• 1st stage interview: 14/12/2023
• 2nd stage interview: 20/12/2023
• Salary: £40,000 - £47,499
• Type of employment: Full Time, Permanent 

As an employer, we are committed to ensuring the representation of people from all backgrounds regardless of their gender identity or expression, sexual orientation, race, religion, ethnicity, age, neurodiversity, disability status, returning parents, carers or any other aspect which makes them unique. We particularly welcome applicants from under-represented groups  to apply and would encourage you to let us know if there are steps we can take to ensure that the recruitment process enables you to present yourself in a way that makes you comfortable. We are committed to ensuring the safety and protection of our employees from all forms of harm.